Volunteer Policy

Introduction

Cullingworth Village Hall Management Committee believes in equal opportunities and diversity. We strive to deliver a varied and diverse range of activities within the Hall which promote a community spirit.

Our main objective is to make the Village Hall the social hub of our community for everyone within the village and the surrounding areas.

In line with this Cullingworth Village Hall seeks to involve volunteers to:

  • Provide events to the community
  • Encourage all ages within the community to be actively involved in Cullingworth Village Hall
  • Increase our contact with more people in the community

Principles

This Volunteering Policy is underpinned by the following principles:

  • Cullingworth Village Hall will ensure that volunteers are made to feel welcome and included
  • Cullingworth Village Hall is run completely by volunteers.
  • Cullingworth Village Hall expects that the committee works positively with each other and with all other volunteers.
  • Cullingworth Village Hall will actively seek to attract and involve volunteers in their work.
  • Cullingworth Village Hall recognises the value of all volunteers and appreciate their conributions.
  • Cullingworth Village Hall will provide any training required and will ensure there is a safe and pleasant environment to work in.

Practice Guidelines 

Recruitment

All prospective volunteers will be informally interviewed to find out what they would like to do, their skills, suitability and how best their potential might be realised. 

Prospective trustees will be asked that they are eligible to act as a trustee under the Charities Act excluding anyone who:

  • are disqualified as a company director
  • have an unspent conviction for an offence involving dishonesty or deception (such as fraud)
  • are an undischarged bankrupt (or subject to sequestration in Scotland), or have a current composition or arrangement including an individual voluntary arrangement (IVA) with your creditors
  • have been removed as a trustee of any charity by the commission (or the court) because of misconduct or mismanagement

Expenses

All volunteers will have any monies paid on behalf of the village hall reimbursed when a receipt is provided to support the expenditure. 

Induction and training

All volunteers will receive an induction into Cullingworth Village Hall and the area they will be involved in. Training will be provided as appropriate. 

Support

All volunteers are welcome to contact any member of the committee. All volunteers will be given guidance and constructive feedback on their progress. We request that all volunteers discuss what involvement they would like to have and air any problems.

The Volunteer’s Voice

Volunteers are encouraged to express their views about matters concerning CullingworthVillage Hall and its work. Any member of the committee can be contacted and where required the issue or suggestion will be raised at the committee meeting. Where requested confidentiality will be maintained.

Insurance

All volunteers are covered by Cullingworth Village Hall insurance policy whilst they are on the premises or engaged in any work on Cullingworth Village Hall’s behalf.

Health and Safety

Volunteers are covered by Cullingworth Village Hall’s Health and Safety Policy, a copy of which is on our website and available from the Committee secretary.

Equal Opportunities

Cullingworth Village Hall operates an equal opportunities policy. A copy is on our website and available from the Committee secretary. Volunteers will be expected to have an understanding of and commitment to our equal opportunities policy.

Problem Solving

We aim to identify and solve problems at the earliest possible stage. Any complaints either by or about volunteers should be raised to a member of the Committee who follow the procedure laid down in our Complaint’s Policy.

Confidentiality

All volunteers are required to observe confidentially.